By ATN Event Staffing
This article shares secrets to manage street team marketing teams from, but the following resources can help make any event professional’s life 10x easier. Now, onto the show…
Staffing street team events is a ton of work. From recruiting staff, to interviewing, booking, processing paperwork and more…and that’s just before your event starts!
You probably don’t want to deal with the headache, which is why working with a nationwide event staffing agency like ATN is just easier.
However, if you do find yourself in the position where you need to hire and organize your own street team marketing, here are 10 amazing resources that will make it insanely easier.
1. Eliminate Emails
You heard that right! Tired of trading a thousand and one emails every hour with a colleague?
Try out Asana.
It’s a free project management tool that allows you to collaborate, share tasks and numerous other features. So long unnecessary emails!
2. Autofill Text Tools
These are a lifesaver! Seriously, once you implement this tool you’ll wonder how you lived without it all of these years.
These tools allow you to create shortcuts for things you type over and over again in email. For example, your signature, address or perhaps the same sentence or paragraph.
For mac we love aText, which is available for $4.99 in the app store and worth every penny.
Windows has a free tool called Texter, never used it but it’s definitely worth a try.
3. Easy Video Storage
Getting short videos from potential candidates can help you catch the vibe of the person you may eventually hire.
By asking potential street team marketing staff to introduce themselves via a short video (under 1 minute), you’ll have a good sense if you want to push them through for an interview.
Video files are a bit messy to deal with. They come in a variety of formats and take up a ton of space.
Sign up for an account with Vimeo.com, upload all videos to a private album and share them with your client or co-workers with one easy link.
4. The Ultimate Scheduling Tool
Scheduling interviews with street team marketing staff can get overwhelming. Locking down a time to chat with 50 different people can get insane.
Try out Schedule Once.
You can set up an account, pre-set your calendar for when you are available, then send candidates a unique link that allows them to select a time to chat with you. The beauty is, it will only show them times you have made available which means you can set up blocks to knock out multiple interviews at once.
It will even automatically add each request to your google calendar. What’s that we hear? Oh, it’s the sweet sound of efficiency.
And speaking of google…
5. Google Drive/Docs/Calendar
The number of ways you can use google is astounding. If you use Outlook so what? Just grab yourself a free gmail address then start sharing docs that update in real time, create surveys, set up pre-event training tests and on and on. Google’s business uses are limitless.
6. ATN’s Client Access Tools
Sure, I’m sneaking this one in because it’s only for ATN clients. But if you’re the type that wants to view everything associated with your event in one easy to find place than ATN just may be the agency for you.
With a single click you can view your event staff rosters, bios, invoices, approve/disapprove staff and book a professional street team marketing service. Our clients love it.
7. Trust us, just get f.lux
Ok, this one is for mac only, but if you work on an apple laptop in the evening or nighttime this is a lifesaver.
F.lux will automatically dim your screen as the sun goes down, and it is so much easier on your eyes you’ll wonder how you ever lived without it. Multiple settings and customization options equals heavenly screen viewing. Bye bye headaches, squinting and generally annoying eye irritations. Hello nighttime productivity.
How does ATN find such amazing street team marketing staff, qualified managers and more? Our 200,000+ database is the first place we go, then sometimes we dive even deeper.
LinkedIN can allow you to pinpoint candidates you think are qualified through their Talent Solutions. In general LinkedIN can be a huge, helping you find the exact right fit for any position you need to fill.
Backup and real time sharing of key files. For large files it really comes in handy. We just can’t live without it. Free up to 2 GB’s.
10. Staying in Touch With Important Peeps
Contactually has been a great resource lately, helping us follow up with people at the right time and keep great relationships strong. We are just getting our feet wet with this service but so far we are impressed.
Grab these tools, build some systems and you’ll have more free time, less email and better staff!
Of course, you could always just let ATN staff your next event, we have nationwide coverage, 24/7 customer service and more.
Get in touch today, we’d love to help you out.
*header article picture courtesy of Sean MacEntee via Flickr